Privacy policy

I. PRIVACY POLICY AND DATA PROTECTION

In accordance with current legislation, Arkaiko (hereinafter also referred to as the Website) commits to adopting the necessary technical and organizational measures, according to the appropriate level of security for the risk of the data collected.

Laws Incorporated in This Privacy Policy

This privacy policy is adapted to the current Spanish and European regulations regarding personal data protection on the internet. Specifically, it complies with the following norms:

  • The Regulation (EU) 2016/679 of the European Parliament and of the Council, of April 27, 2016, regarding the protection of natural persons with regard to the processing of personal data and the free movement of such data (GDPR).
  • The Organic Law 3/2018, of December 5, on Personal Data Protection and guarantee of digital rights (LOPD-GDD).
  • The Royal Decree 1720/2007, of December 21, approving the Regulations for the development of the Organic Law 15/1999, of December 13, on the Protection of Personal Data (RDLOPD).
  • The Law 34/2002, of July 11, on Services of the Information Society and Electronic Commerce (LSSI-CE).

Identity of the Entity Responsible for the Processing of Personal Data

The entity responsible for the processing of personal data collected in Arkaiko is: ARKAIKO OÜ, provided with NIF/CIF: 16859167 and registered in: Estonia Registry, whose representative is Daniel González (hereinafter, Data Controller). Their contact details are as follows:

Address: Tallinn, Lasnamäe linnaosa, Lõõtsa tn 5 // Sepapaja tn 4, 11415 Contact Phone: 694428685 Contact Email: hello@akaiko.es

Registration of Personal Data

In compliance with the GDPR and LOPD-GDD, we inform you that the personal data collected by Arkaiko, through forms extended on its pages, will be incorporated and processed in our file with the aim of facilitating, expediting, and fulfilling the commitments established between Arkaiko and the User or the maintenance of the relationship established in the forms filled out by the latter, or to attend a request or inquiry. Also, in accordance with the GDPR and LOPD-GDD, unless the exception provided for in Article 30.5 of the GDPR is applicable, a record of processing activities is maintained that specifies, according to its purposes, the processing activities carried out and the other circumstances established in the GDPR.

Principles Applicable to the Processing of Personal Data

The processing of the User’s personal data will be subject to the following principles listed in Article 5 of the GDPR and in Article 4 and following of the Organic Law 3/2018, of December 5, on Personal Data Protection and guarantee of digital rights:

  • Principle of legality, loyalty, and transparency: the User’s consent will be required at all times after completely transparent information of the purposes for which the personal data are collected.
  • Principle of purpose limitation: personal data will be collected for specific, explicit, and legitimate purposes.
  • Principle of data minimization: the personal data collected will only be strictly necessary in relation to the purposes for which they are processed.
  • Principle of accuracy: personal data must be accurate and always updated.
  • Principle of limitation of the retention period: personal data will only be maintained in such a way that the identification of the User is allowed for the necessary time for the purposes of its processing.
  • Principle of integrity and confidentiality: personal data will be processed in such a way that their security and confidentiality are guaranteed.
  • Principle of proactive responsibility: the Data Controller will be responsible for ensuring that the above principles are complied with.

Categories of Personal Data

The categories of data processed in Arkaiko are only identifying data. In no case, special categories of personal data within the meaning of Article 9 of the GDPR are processed.

The legal basis for the processing of personal data is consent. Arkaiko commits to obtaining the express and verifiable consent of the User for the processing of their personal data for one or more specific purposes.

The User will have the right to withdraw their consent at any time. It will be as easy to withdraw consent as to give it. As a general rule, the withdrawal of consent will not condition the use of the Website.

On occasions when the User must or may provide their data through forms to make inquiries, request information, or for reasons related to the content of the Website, they will be informed if the completion of any of them is mandatory because they are essential for the correct development of the operation performed.

Purposes of the Processing to Which Personal Data Are Destined

Personal data are collected and managed by Arkaiko with the purpose of facilitating, expediting, and fulfilling the commitments established between the Website and the User or the maintenance of the relationship that is established in the forms that the latter fills out or to attend a request or consultation.

Likewise, the data may be used with a commercial purpose of personalization, operational and statistical, and activities of the social object of Arkaiko, as well as for the extraction, storage of data and marketing studies to adapt the Content offered to the User, as well as to improve the quality, functioning, and navigation of the Website.

At the time personal data is obtained, the User will be informed about the specific purpose or purposes of the processing to which the personal data will be destined; that is, the use or uses that will be given to the collected information.

Retention Periods of Personal Data

Personal data will only be retained for the minimum time necessary for the purposes of their processing and, in any case, only during the following term: 18, or until the User requests their deletion.

At the time personal data are obtained, the User will be informed about the period during which the personal data will be kept or, when that is not possible, the criteria used to determine this period.

Recipients of Personal Data

The personal data of the User will be shared with the following recipients or categories of recipients:

In case the Data Controller intends to transfer personal data to a third country or international organization, at the time personal data are obtained, the User will be informed about the third country or international organization to which the data is intended to be transferred, as well as the existence or absence of an adequacy decision of the Commission.

Personal Data of Minors

Respecting the provisions of Articles 8 of the GDPR and 7 of the Organic Law 3/2018, of December 5, on Personal Data Protection and guarantee of digital rights, only those over 14 years of age may lawfully give their consent for the processing of their personal data by Arkaiko. If it is a minor under 14 years of age, the consent of the parents or guardians will be necessary for the processing, and this will only be considered lawful to the extent that they have authorized it.

Secrecy and Security of Personal Data

Arkaiko commits to adopting the necessary technical and organizational measures, according to the level of security appropriate to the risk of the data collected, to ensure the security of personal data and to avoid their accidental or unlawful destruction, loss, or alteration, personal data transmitted, stored, or otherwise processed, or unauthorized communication or access to such data.

The Website has an SSL (Secure Socket Layer) certificate, which ensures that personal data is transmitted securely and confidentially, as the transmission of data between the server and the User, and in feedback, is fully encrypted or encrypted.

However, since Arkaiko cannot guarantee the impregnability of the internet or the total absence of hackers or others who fraudulently access personal data, the Data Controller commits to notify the User without undue delay when a violation of the security of personal data that is likely to entail a high risk to the rights and freedoms of natural persons occurs. Following the provisions of Article 4 of the GDPR, a violation of the security of personal data is understood to be any violation of security that causes the destruction, loss, or accidental or unlawful alteration of transmitted, stored, or otherwise processed personal data, or unauthorized communication or access to such data.

Personal data will be treated as confidential by the Data Controller, who commits to inform and ensure by a legal or contractual obligation that such confidentiality is respected by its employees, associates, and any person to whom the information is made accessible.

Purposes of the Processing to Which Personal Data Are Destined

Personal data are collected and managed by Arkaiko with the purpose of facilitating, expediting, and fulfilling the commitments established between the Website and the User or the maintenance of the relationship that is established in the forms that the latter fills out or to attend a request or consultation.

Likewise, the data may be used with a commercial purpose of personalization, operational and statistical, and activities of the social object of Arkaiko, as well as for the extraction, storage of data and marketing studies to adapt the Content offered to the User, as well as to improve the quality, functioning, and navigation of the Website.

At the time personal data is obtained, the User will be informed about the specific purpose or purposes of the processing to which the personal data will be destined; that is, the use or uses that will be given to the collected information.

Retention Periods of Personal Data

Personal data will only be retained for the minimum time necessary for the purposes of their processing and, in any case, only during the following term: 18, or until the User requests their deletion.

At the time personal data are obtained, the User will be informed about the period during which the personal data will be kept or, when that is not possible, the criteria used to determine this period.

Recipients of Personal Data

The personal data of the User will be shared with the following recipients or categories of recipients:

In case the Data Controller intends to transfer personal data to a third country or international organization, at the time personal data are obtained, the User will be informed about the third country or international organization to which the data is intended to be transferred, as well as the existence or absence of an adequacy decision of the Commission.

Personal Data of Minors

Respecting the provisions of Articles 8 of the GDPR and 7 of the Organic Law 3/2018, of December 5, on Personal Data Protection and guarantee of digital rights, only those over 14 years of age may lawfully give their consent for the processing of their personal data by Arkaiko. If it is a minor under 14 years of age, the consent of the parents or guardians will be necessary for the processing, and this will only be considered lawful to the extent that they have authorized it.

Secrecy and Security of Personal Data

Arkaiko commits to adopting the necessary technical and organizational measures, according to the level of security appropriate to the risk of the data collected, to ensure the security of personal data and to avoid their accidental or unlawful destruction, loss, or alteration, personal data transmitted, stored, or otherwise processed, or unauthorized communication or access to such data.

The Website has an SSL (Secure Socket Layer) certificate, which ensures that personal data is transmitted securely and confidentially, as the transmission of data between the server and the User, and in feedback, is fully encrypted or encrypted.

However, since Arkaiko cannot guarantee the impregnability of the internet or the total absence of hackers or others who fraudulently access personal data, the Data Controller commits to notify the User without undue delay when a violation of the security of personal data that is likely to entail a high risk to the rights and freedoms of natural persons occurs. Following the provisions of Article 4 of the GDPR, a violation of the security of personal data is understood to be any violation of security that causes the destruction, loss, or accidental or unlawful alteration of transmitted, stored, or otherwise processed personal data, or unauthorized communication or access to such data.

Personal data will be treated as confidential by the Data Controller, who commits to inform and ensure by a legal or contractual obligation that such confidentiality is respected by its employees, associates, and any person to whom the information is made accessible.


Rights Derived from Personal Data Processing

The User has the following rights over Arkaiko, which can be exercised against the Data Controller as recognized in the GDPR and the Organic Law 3/2018, of December 5, on Personal Data Protection and guarantee of digital rights:

  • Right of Access: This is the User’s right to obtain confirmation as to whether or not Arkaiko is processing their personal data and, if so, to obtain information about their specific personal data and the processing Arkaiko has carried out or is carrying out, as well as, among other things, information available about the origin of such data and the recipients of the communications made or planned.
  • Right of Rectification: This is the User’s right to have their personal data that are inaccurate or, considering the purposes of the processing, incomplete, modified.
  • Right to Erasure (“Right to be Forgotten”): This is the User’s right, provided that current legislation does not establish otherwise, to obtain the erasure of their personal data when these are no longer necessary for the purposes for which they were collected or processed; the User has withdrawn their consent to the processing and there is no other legal basis for it; the User opposes the processing and there is no other legitimate reason to continue with it; the personal data have been unlawfully processed; the personal data must be erased in compliance with a legal obligation; or the personal data have been obtained as a result of a direct offer of information society services to a child under 14 years of age. In addition to erasing the data, the Data Controller, considering the available technology and the cost of its implementation, must take reasonable steps to inform the controllers who are processing the personal data of the interested party’s request to erase any link to those personal data.
  • Right to Restriction of Processing: This is the User’s right to limit the processing of their personal data. The User has the right to obtain the restriction of processing when they contest the accuracy of their personal data; the processing is unlawful; the Data Controller no longer needs the personal data, but the User needs them to make claims; and when the User has opposed the processing.
  • Right to Data Portability: In cases where the processing is carried out by automated means, the User has the right to receive their personal data from the Data Controller in a structured, commonly used, and machine-readable format, and to transmit them to another data controller. Where technically feasible, the Data Controller will transmit the data directly to that other controller.
  • Right to Object: This is the User’s right not to have their personal data processed or to have the processing of them ceased by Arkaiko.
  • Right Not to be Subject to a Decision Based Solely on Automated Processing, Including Profiling: This is the User’s right not to be subject to an individualized decision based solely on the automated processing of their personal data, including profiling, unless current legislation establishes otherwise.

Therefore, the User may exercise their rights by sending a written communication to the Data Controller with the reference “GDPR-arkaiko.es”, specifying:

  • User’s name, surname, and a copy of their ID. In cases where representation is admitted, the identification by the same means of the person representing the User, as well as the document accrediting the representation, will also be necessary. The photocopy of the ID may be replaced by any other means valid in law that proves identity.
  • Request with the specific reasons for the request or information to access.
  • Address for notification purposes.
  • Date and signature of the applicant.
  • Any document that substantiates the request made.

This request and any other attached documents may be sent to the following postal address and/or email address:

Postal address: Tallinn, Lasnamäe linnaosa, Lõõtsa tn 5 // Sepapaja tn 4, 11415 Email: hello@akaiko.es

The Website may include hyperlinks or links that allow access to third-party websites other than Arkaiko, and therefore not operated by Arkaiko. The owners of such websites will have their own data protection policies, being themselves, in each case, responsible for their own files and their own privacy practices.

Complaints to the Control Authority

In the event that the User considers that there is a problem or infringement of current regulations in the way their personal data are being processed, they have the right to effective judicial protection and to lodge a complaint with a control authority, in particular, in the State where they have their habitual residence, place of work or place of the alleged infringement. In the case of Spain, the control authority is the Spanish Data Protection Agency (https://www.aepd.es/).

II. ACCEPTANCE AND CHANGES IN THIS PRIVACY POLICY

It is necessary for the User to have read and agreed with the conditions on the protection of personal data contained in this Privacy Policy, as well as to accept the processing of their personal data so that the Data Controller can proceed with it in the manner, during the periods and for the purposes indicated. The use of the Website will imply the acceptance of its Privacy Policy.

Arkaiko reserves the right to modify its Privacy Policy, according to its own criteria, or motivated by a legislative, jurisprudential or doctrinal change of the Spanish Data Protection Agency. Changes or updates to this Privacy Policy will not be explicitly notified to the User. It is recommended that the User periodically consult this page to be aware of the latest changes or updates.

This Privacy Policy was updated to adapt to the Regulation (EU) 2016/679 of the European Parliament and of the Council, of April 27, 2016, on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (GDPR) and to the Organic Law 3/2018, of December 5, on Personal Data Protection and guarantee of digital rights.